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How project planning is changing from people to skill demand

Why we will see a shift from people to skill based project planning within professional services IT companies.

When we are talking to our customers, who are IT consultants who help implement the world’s leading software like snowflake, AWS or Google Cloud, Salesforce and Hubspot, the one thing that they did change in their internal process is this: 

“We stopped teaming up projects with people and started planning based on skills that belong to specific people.

Why is that? Let me explain.

In any organization, there are always going to be certain tasks and projects that require specific skill sets. Rather than try to force a square peg into a round hole by assigning someone to a task they're not suited for, wouldn't it make more sense to assemble a team of people who collectively have all the skills necessary to complete the project? That's what skill based team planning is all about. 

Not only does this approach make more sense from a logic standpoint, but it also has a number of benefits. When you put together a team of people with complementary skills, you're more likely to see increased creativity, higher quality work, and better team utilization. And since everyone on the team is working in their area of expertise, they're also more likely to be happier and less stressed out. All of this leads to a more productive and efficient workplace overall. 

Sounds great so far, right? If you're sold on the idea of skill based team planning but aren't sure how to go about doing it, never fear - we've got you covered. Read on for a step-by-step guide on how to put together the perfect team for your next project.

Step 1: Define the project demand

Before you can start putting together a team, you need to first have a clear understanding of what the project demand is. What needs to be accomplished? By when? What are the deliverables? Once you have a good handle on this, you can move on to step two.

Step 2: Plan the required skill sets

Now that you know what needs to be done, it's time to start thinking about what skills/ roles are best suited for the job. Make a list of all the skills required to complete the project successfully and add them to the project scope matching budget and timing. Once you have your plan ready to go, it's time for step three.

Step 3: Assign team members to required skills                

In order to get the job done, fill in your project skill demand with matching team ressources. This way you make sure, that the right people are working on the right project. On top of that you can easily identify capacity and skill bottlenecks and align your recruiting strategy with it. 

And that's it! By following these three simple steps, you'll be well on your way to putting together an effective skill based team that can get the job done right.

Skill based team planning is an effective way to ensure that projects are completed successfully while also maximizing employee productivity and utilization. By taking into account each person's skill set and assigning projects accordingly, you can create teams that are perfectly suited for every project at hand - no matter how big or small. 


CEO & Founder

As CoffeeCup's founder and CEO with over 20 years of product and management experience, Thomas is responsible for CoffeeCup's product strategy and roadmap.